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Special Edition Using Microsoft Office Word 2007


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Table of Contents

About the Authors xxx

Introduction 1

Part I Working with Text Documents

Chapter 1 Introducing Word 2007 7

Chapter 2 Creating and Saving Documents 27

Chapter 3 Typing and Editing Text 59

Chapter 4 Using Spelling, Grammar, and Research Tools 95

Chapter 5 Printing and Faxing Documents 133

Part II Formatting a Document

Chapter 6 Applying Character Formatting 155

Chapter 7 Formatting Paragraphs and Lists 191

Chapter 8 Creating and Applying Styles and Themes 227

Chapter 9 Formatting Documents and Sections 263

Chapter 10 Using and Creating Project Templates 297

Chapter 11 Working with Nonstandard Document Layouts 319

Part III Tables and Graphics

Chapter 12 Creating and Formatting Tables 353

Chapter 13 Working with Photos 395

Chapter 14 Working with Clip Art and the Clip Organizer 425

Chapter 15 Working with Drawings and WordArt 455

Chapter 16 Working with Charts 491

Chapter 17 Working with SmartArt and Math Formulas 533

Part IV Collecting and Managing Data

Chapter 18 Performing Mail and Data Merges 563

Chapter 19 Copying, Linking, and Embedding Data 601

Chapter 20 Working with Fields 631

Chapter 21 Creating Forms 655

Part V Long Documents

Chapter 22 Outlining and Summarizing Documents 681

Chapter 23 Using Master Documents 703

Chapter 24 Citing Sources and References 719

Chapter 25 Creating Tables of Contents and Other Listings 747

Chapter 26 Building Effective Indexes 765

Part VI Collaboration and Online Sharing

Chapter 27 Collaborating with Others 783

Chapter 28 Protecting and Securing Documents 805

Chapter 29 Online Collaboration with Office Live and SharePoint Team Services 823

Chapter 30 Working with Blogs and Email 847

Chapter 31 Developing Web Content 857

Chapter 32 Using Word to Develop XML Content 875

Part VII Customizing and Extending Word

Chapter 33 Macros and Add-Ins 905

Chapter 34 Customizing the Word Interface 935

Chapter 35 Customizing Word 2007's Ribbon with RibbonX 945

Part VIII Appendixes

Appendix A Recovering Files and Repairing Word 975

Appendix B Converting from Other Word Processing Systems 985

Appendix C Accessibility Tips and Techniques 991

Appendix D Command Reference: Word 2003 to Word 2007 999

Appendix E Setting Up and Modifying Office 2007 1017

Index 1025

Promotional Information

The radical new user interface in Word 2007 offers a new level of convenience, but it also comes with a steep learning curve. This book, designed for experienced users of previous versions, orients the user to this new interface and explores its most popular and powerful features. It includes a detailed look at the tools users can exploit to get the most from complex tasks like creating long research projects, producing detailed and colorful desktop publishing documents, and successfully executing group collaboration projects.

About the Author

Faithe Wempen, M.A., is a Microsoft Office Master Instructor and an adjunct instructor of Computer Information Technology at Indiana University/Purdue University at Indianapolis, specializing in Microsoft Office and PC hardware. She is the author of more than 90 books on PC hardware and software, and teaches online courses in Office applications for corporate clients including Hewlett-Packard, Gateway, and Sony. She also owns and operates Sycamore Knoll Bed and Breakfast (

About the Contributing Authors

Nicholas Chase has been involved in Web site development for companies such as Lucent Technologies, Sun Microsystems, Oracle, and the Tampa Bay Buccaneers. Nick has been a high-school physics teacher, a low-level radioactive waste facility manager, an online science fiction magazine editor, a multimedia engineer, an Oracle instructor, and the Chief Technology Officer of an interactive communications company. He is the author of several books, including XML Primer Plus (Sams), and is currently a partner in the Backstop Media technical content production firm (

Kathy Jacobs, Microsoft MVP in PowerPoint and OneNote, has been using Office since its earliest days. She started out using Word for newsletters, letters, books, and other documents in the late 1980s. She added PowerPoint and Excel to her areas of expertise in the early 1990s. She has been an active beta tester for Office since the 2002 release, and has been working with Office 2007 for many months. Kathy specializes in helping people from all backgrounds and all walks of life learn to use Office to make their lives easier. As a PowerPoint and OneNote consultant, trainer, and writer, she has written on Office topics for her own site (, Office On-Line, LockerGnome, IndeZine, and the PowerPoint FAQ. She presents regularly on a variety of subjects at the Phoenix PC User Group, where she is currently vice president. She has been actively involved in PPT Live (the PowerPoint conference for users) since its inception. She has written a PowerPoint book, Kathy Jacobs on PowerPoint, and co-written a OneNote book, Unleash the Power of OneNote. She is the creator of Keystone learning's OneNote 2003 training DVD. Right now, she specializes in helping people solve their Office emergencies through her service, Call Kathy Solutions.

Karen McCall is a respected author and speaker with extensive expertise in software accessibility and usability. She trains software and web design professionals around the world on techniques to improve the digital experience for people with disabilities. Her current book, Logical Document Structure Handbook: Word 2003, is the first in a series focusing on designing and generating accessible and usable word processed documents. She currently lives in Canada, sharing adventures with Barnaby Edmund and Olivia Zane.

Joyce J. Nielsen is the author or coauthor of more than 35 computer books and has edited several hundred more. She has worked in the publishing industry for 17 years as an author, development editor, technical editor, and project manager. Joyce also worked as a research analyst for a shopping mall developer, where she developed and documented computer applications used nationwide. She graduated with a B.S. degree in Quantitative Business Analysis from Indiana University and now resides in Arizona.

Patrick Schmid has been a OneNote MVP since 2006 and can be found constantly in many Microsoft Office community newsgroups. During the Office 2007 beta, he became an expert in RibbonX. His website and blog at are a premier resource for customizing the Office 2007 Ribbon. Patrick is currently a Ph.D. Candidate in Computer Science at Lehigh University in Bethlehem, Pennsylvania.

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